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Pages:
3 pages/β‰ˆ825 words
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3 Sources
Style:
APA
Subject:
Management
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Other (Not Listed)
Language:
English (U.S.)
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MS Word
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Topic:

A Virtual Team for Developing a Training Plan

Other (Not Listed) Instructions:

You have just been placed on a virtual team that must complete a training plan for new software that will be released in 6 months. Your team consists of six individuals from across the company.
Team Member 1 is in the East Coast office and has a background in software development.
Team Member 2 is also in the East Coast office and has a background in computer engineering.
Team Member 3 is in the Midwest office and has a background in Web development.
Team Member 4 is in the Midwest office and has a background in human relations.
Team Member 5 in in the West Coast office and has a background in corporate communications.
You are team Member 6.
The company has devoted a great deal of money and resources to this software, and senior leadership is extremely interested in how the training will roll out. You are a highly experienced virtual team member and have been assigned as team advisor as well as assistant in the training plan development.
Your company has scheduled your first team meeting for tomorrow at 7 a.m. (ET) via telephone and has just asked you for suggestions on how to kick off this first meeting.
Provide detailed suggestions about how the meeting should be planned and executed. (Include any changes to the meeting that may be required.)
Provide a detailed list of activities that will be completed at the meeting and why these activities are necessary.
What work design will be used, and why will this design be beneficial to the team?
What work design would be least beneficial to the team and why?
What leadership structure will work best for the team, and why will this be the best selection?
SLP Assignment Expectations
Submit a 2- to 3-page paper (excluding Title and Reference List pages) with a minimum of 2 high-quality peer-reviewed scholarly sources available in the Trident Online Library. Use the 7th edition of APA formatting for your paper and all its content, including citations and references. Proofread and edit your papers carefully. The expectation is zero errors.
Title Page: APA (7th ed.) formatted and double-spaced to include the following:
An APA-formatted running head and inserted page number
Name
University Name
Course Number and Course Name
Professor Name
Date Completed (e.g., June 17, 2022).
An Introduction: To include some background and a purpose statement.
Body of Work: To include the following:
The leadership structure your team will use and why. (Cite and reference a source to support your decision.)
The work design your team will use. (Cite and reference a source to support your decision.)
A critical evaluation of the process your team went through to get organized and make these initial decisions.
A Conclusion that aligns with the purpose statement, summarizes each section, and then wraps up into a final thought.
An APA-formatted and double-spaced Reference List to include at least 2 high-quality peer-reviewed
Work Design
Work design is concerned with how the team moves through these stages. It is generally accepted that there are three basic options:
Wheel design - In this design, the leader communicates with all group members, but individual members have little communication with each other. This design is particularly useful when decision making is centralized, there is permanent leadership, there is little task interdependence, and members have specialized expertise and high trust.
Modular design - This is perhaps the most commonly used design. In this case, the group meets to decide on task or project goals, work is parceled out to individuals, and then the group meets again to assemble the pieces. The advantages are that the task can be broken down, roles and responsibilities are clearly defined, there is no need for extensive feedback or cooperation, technology supports exchange of work, there is democratic decision making and accountability standards, and one person is ultimately responsible for assembling all pieces.
Iterative approach - With this design, work is drafted, presented to the team, feedback is given, the work is redrafted, presented again, followed by more feedback. This work design requires task interaction, sufficient time, high willingness to accept input and cooperate, honesty, open communication systems and norms, and work-sharing technology.
Leading Virtual Teams
Depending largely on the work design that is chosen, an appropriate leadership structure must be selected. There are basically four generic types:
Permanent - This leadership structure is associated with centralized decision making and a high degree of role differentiation (silos of expertise). The leader serves to integrate all work, and high interaction is needed between the leader and members, but not between individual members; hence there is low interdependence.
Rotating - Similar leadership roles are played by alternating team members. The team is characterized by a flat hierarchy, equal leadership abilities, high trust, low ego (the current leader must be willing to step down and submit to another leader), stability, standardized procedures and templates to insure consistency, and small size.
Facilitator or coordinator - In this case, no individual carries formal authority over the work product or team tasks. These teams are self-managing but need additional support (e.g., leading meetings, scheduling, or tech support). Most of these types of teams are project teams comprising members from various functions who have regular supervisors for daily work. They are characterized by equal status and high communication among members. It is essential for the facilitator/coordinator to have strong interpersonal/conflict/decision-making skills.
Leaderless - These teams are truly self-managed. All members have the same status, responsibilities are divided equally, and there is clarity of roles and high accountability. Power resides in expertise, decision making is democratic, and all members must possess equal commitment, shared outcomes, and high trust in each other.
Because virtual teams face the additional challenge created by spatial and temporal separation, any leadership role, whether shared or individual, requires that certain key processes are managed even more intensely than with the co-located team. These key processes include:
Building trust
Appreciating diversity
Managing the work cycle effectively
Monitoring progress
Enhancing visibility of team members
Ensuring that members benefit from the team

Other (Not Listed) Sample Content Preview:

A Virtual Team for Developing a Training Plan
Author’s Name
Institutional Affiliation
Course Code and Name
Professor’s Name
Date
A Virtual Team for Developing a Training Plan
A virtual team entails communicating with employees who are geographically dispersed using appropriate digital tools. Specifically, the team consisting six technology experts has the primary objective of developing the best training plan for a new software that will hit the market in six months. Team members include a software developer and computer engineer from the East Coast office, a web developer and human relations experts from the Midwest office, a corporate communicator from the West Coast office, and me. The purpose of this paper is to create an effective training development plan virtually by using the best work design and leadership structure to facilitate team members’ collaboration.
The virtual team meeting should be planned by communicating the appropriate time, which should be agreeable by all members from different geographical location. One of the most significant thing that facilitate the achievement of established objectives in virtual meeting is developing and maintaining trust among team members (Feitosa & Salas, 2021). In that light, the first meeting will be about team members knowing each other, where everyone will be given an opportunity to speak. For instance, each member will share his or her names and professional field. From there, it would be good to talk about the new software that the company will be launching within six months to ensure that everyone understands what it is about. Since some team members were involved in the development of the new software, it will not be challenging to share details about it.
The following are the detailed list of activities that will be completed during the meeting and their necessities:
Introducing team members – Team members will share their names and specialties to know each other and develop trust among themselves.
Sharing details about the new software – Members will discuss about the new software to ensure that everyone is on the right track.
Brainstorming about the training plan development – In addition, every member would give his or her opinion about how the training plan should be and things that need to be included.
Developing an outline of the training plan – An outline of the training plan will be developed based on the contributions of team members. At this point, tasks can be subdivided by prioritizing individuals’ specialty. For instance, a web developer should be allocated the task of ensuring that each team member can access the outline on the Internet and edit it accordingly.
The most appropriate and beneficial work design for the team is the iterative approach. In particular, iterative approach fosters team resiliency (Degbey & Einola, 2020). The most significant thing about it is that team members are assigned specific tasks and come...
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