Challenges and Solutions to Organizational Knowledge Management in KBMS

Knowledge Base
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Introduction
The term knowledge has been defined through the centuries as a combination of data, information, and wisdom. The definition of knowledge is not universal since it has been constantly related to other factors that seem to increase as time passes. During the information era, when computers were gaining popularity as a source of both information and data, knowledge became a process that was facilitated by data and information. During this era, knowledge management as an information technology process began to take shape. After studying how collected information about a specific field of work coalesced to form a pattern of sound information, knowledge management was introduced as an independent field of work (Grant & Grant, 2008). Therefore, knowledge management in its current state can be defined as an organization's capability to create and share a single platform that defines and explains its products and services to facilitate efficient workplace productivity by reducing activities that involve ‘re-inventing the wheel.'
Knowledge based management systems operate based on a general view of how processes in the world work. The efficiency of a Knowledge Based Management System relies on its design. If well designed, KBMS can relieve an organization's staff from redundant and mundane activities that may slow its operations or lead to low productivity levels. By collecting data over a particular period based on behavioral tendencies of people, a well-managed Knowledge Based Management System can use it as vital information that can detect patterns that can only be achieved through analyzing this data. In most cases, the primary use of KBMS is to collect information and discover patterns in consumer or user behavior and avail this information to the management to improve workflow and efficiency within an organization (Grant & Grant, 2008).
The aspect of learning to acquire knowledge is frequent in both humans and computerized systems. There has to be a target community or a source of data that can be then used as a source of information over-time to come up with what can be termed as knowledge.
There are certain disadvantages of using Organizational Knowledge Management in KBMS. Most of these challenges are associated with the implementation rather than the usage of these systems. The first challenge that is evident during the creation of organizational knowledge management systems is selecting a critical business problem. As much as selecting a key problem might seem easy, the probability of overlooking a more significant problem is much higher (Bellinger et al., 2004). Many organizations focus mainly on the collection and storage of data and information as a source of knowledge. Shared file systems, intranet sites, and other repositories are used to capture and store knowledge in organizational knowledge management techniques. During the impl...