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Essay Available:
Pages:
4 pages/β‰ˆ1100 words
Sources:
3 Sources
Style:
APA
Subject:
Health, Medicine, Nursing
Type:
Essay
Language:
English (U.S.)
Document:
MS Word
Date:
Total cost:
$ 17.28
Topic:

Date Destruction in a Paper Form and Managing Electronic Records in a Hybrid Environment

Essay Instructions:

Please find the below attached specific instucrtions.
Competency 730.2.3: Types and Content of Health Records - The graduate evaluates how the types and content of health records are used in healthcare organizations and complies with government regulations, accreditation standards, and legal guidelines for records storage.
Introduction:
The health record is a form of communication between internal and external stakeholders in the healthcare environment. Health informatics professionals are responsible for managing health records whether in paper, electronic, or hybrid format. Guidelines must be followed in maintaining records, including their storage and destruction, and policies must be evaluated for their compliance with state and federal regulations.
Task:
A. Discuss how you would manage the use of paper forms in a hybrid environment in order to maintain the integrity of the health record.
1. Compare the strengths and weaknesses of using hybrid records.
2. Discuss legal issues that may arise when using hybrid records.
B. Evaluate the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on the following:
1. Your state regulations
2. Medicare Conditions of Participation
3. Health Insurance Portability and Accountability Act (HIPAA)
C. When you use sources, include all in-text citations and references in APA format.
Note: When bulleted points are present in the task prompt, the level of detail or support called for in the rubric refers to those bulleted points.
Note: For definitions of terms commonly used in the rubric, see the Rubric Terms web link included in the Evaluation Procedures section.
Note: When using sources to support ideas and elements in a paper or project, the submission MUST include APA formatted in-text citations with a corresponding reference list for any direct quotes or paraphrasing. It is not necessary to list sources that were consulted if they have not been quoted or paraphrased in the text of the paper or project.
Note: No more than a combined total of 30% of a submission can be directly quoted or closely paraphrased from sources, even if cited correctly. For tips on using APA style, please refer to the APA Handout web link included in the General Instructions section.
Rubric:-
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Created with Taskstream XBT Task 3
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value: 0.00 value: 1.00 value: 2.00 Score/Level
Articulation of Response (clarity, organization, mechanics)
The candidate provides unsatisfactory articulation of response. The candidate provides weak articulation of response. The candidate provides adequate articulation of response.
A. Health Record Integrity
The candidate does not provide a logical discussion of how to manage the use of paper forms in a hybrid environment in order to maintain the integrity of the health record. The candidate provides a logical discussion, with insufficient detail, of how to manage the use of paper forms in a hybrid environment in order to maintain the integrity of the health record. The candidate provides a logical discussion, with sufficient detail, of how to manage the use of paper forms in a hybrid environment in order to maintain the integrity of the health record.
A1. Comparison
The candidate does not provide an appropriate comparison of the strengths and weaknesses of using hybrid records. The candidate provides an appropriate comparison, with insufficient detail, of the strengths and weaknesses of using hybrid records. The candidate provides an appropriate comparison, with sufficient detail, of the strengths and weaknesses of using hybrid records.
A2. Legal Issues
The candidate does not provide a logical discussion of legal issues that may arise when using hybrid records. The candidate provides a logical discussion, with insufficient detail, of legal issues that may arise when using hybrid records. The candidate provides a logical discussion, with sufficient detail, of legal issues that may arise when using hybrid records.
B1. State Regulations
The candidate does not include state regulations in the evaluation of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records. Not applicable. The candidate includes state regulations in the evaluation of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records.
B2. Medicare Conditions
The candidate does not provide a logical evaluation of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on the Medicare Conditions of Participation. The candidate provides a logical evaluation, with insufficient support, of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on the Medicare Conditions of Participation. The candidate provides a logical evaluation, with sufficient support, of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on the Medicare Conditions of Participation.
B3. HIPAA
The candidate does not provide a logical evaluation of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on HIPAA. The candidate provides a logical evaluation, with insufficient support, of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on HIPAA. The candidate provides a logical evaluation, with sufficient support, of the attached “Willow Bend Record Policy” to determine if it protects health information for record storage and destruction of paper and electronic health records based on HIPAA.
C. Sources
When the candidate uses sources, the candidate does not provide in-text citations and references for each source used. When the candidate uses sources, the candidate provides appropriate in-text citations and references with major deviations from APA style. When the candidate uses sources, the candidate provides appropriate in-text citations and references accurately or with only minor deviations from APA style, OR the candidate does not use sources.

Essay Sample Content Preview:
Analysis of Hybrid Records
Name
Institution of Affiliation
Instructor
Date
Analysis of Hybrid Records
Use of papers in hybrid environment
Data is entered to the hybrid records only from the papers. The papers serve as the original source of the hybrid records data. If one is claimed to have fed the hybrid records with the wrong information, the best evidence one can have is the data in form of paper indicating the same data as in hybrid records. Moreover, when the hybrid records collapse the data in the paper form can be used as the backup plan for the hybrid data system. Destruction of the data in a paper form is hard to destroy and always arranged in order. It can be easily retrieved after the data in the hybrid system collapses.
Steps for managing electronic records in a hybrid environment
Firstly, before paper record conversion to electronic, there must be a review of the organization records management policy. The policy should define what records the organization have in each department. Also the policy should provide the appropriate directions for managing data without imposing restrictions. Secondly, the retention schedule should define the record within the local context and gives guidelines on the location of copy of the record both electronic and the hard copy. It also identifies the length of time the records will be stored and the owner department. Thirdly, is the consolidation plan that addresses purging of data irrespective of their record format. It also establishes a criteria for consolidation of systems and media types. The last step is the analysis of the records to be converted. It involves identification of records for conversion. It takes into consideration the record volume, location of the records, activity of the records, and retention period for the records and the relative importance of the records.
Scanning is entitled towards duplicating the same information of data but in electronic form where it is compatible with other electronic records stored in the devices. The hybrid data is presented in electronic form but the data should resemble its origin which is in paper form. Scanning process gives out an exact copy of the original in electronic form. Therefore, it's very similar in terms of content, authority and organization of the document. If the scanned document match correctly with the original source in paper form then the integrity of the hybrid data is observed. In occasions where the scanned data doesn't match the original data then data is considered inappropriate and doesn't meet the integrity of the hybrid records.
Comparison of Strengths and Weaknesses of hybrid data
The hybrid records are easy to access. Everyone within the health care institution can access the records. In most cases the hybrid records are located within the devices whereby every medical practitioners has access to enter details about the patients (Sparrow, 2014). It makes the hybrid records always updated as everyone is responsible for updating any information after attending the patients or holding a meeting within the organization. They require little knowledge to operate on them and even update them. Even for the illiterate personnel in the health center can still access the detail and read t...
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