Production Organization and Management of Events

Production Organization and Management of Events
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Production Organization and Management of Events
Management of events needs various skills that can be gained through talent, experience, or academic institutions that have event management as part of their curriculum. Planning, preparation, and carrying-out of events can be a big deal which needs careful handling and maintenance, irrespective of whether they are corporate or non-corporate. Events differ from one another in many ways, thus each requires its unique level of preparedness, size of the venue, and funding among others. Various activities take place during an event thus necessitating the presence of an event manager, who has the knowledge and experience related to organizing and coordinating the event activities. An event manager must, therefore, be alert and paying attention to multiple issues during a live event. An event management organization handles all the activities in an event that sees the invitation of people for the event, making the invitation presentable, allowing appropriate interactions until the last guest leaves the event. The paper aims at highlighting some of the activities that take place during management of events by focusing on how those who are involved interact with each other to ensure the success of an event.
Events usually have a management team whose members are determined by the skills needed and type of organization structure required. Therefore, each member has a particular responsibility in the coordination of arrangement in the team. The pre-event activities begin after the initial consultations and the final concept has been presented to the customer (Yeoman, Robertson, Ali-Knight, Drummond, & McMahon-Beattie, 2012). It is the process of conceptualizing the work designed. The project manager analyses the critical steps and issues of a particular event and prepares a thorough and most appropriate schedule. But at this stage it is, if necessary, to consult outsourced contractors such as architects and engineers s for a better understanding of a feasibility analysis of the whole event design. However, some firms have experienced production managers who can effectively carry out feasibility studies of planned concepts besides their organizing and management roles (Raj, Walters, & Rashid, 2017). After the feasibility analysis, the project manager creates raw plan of what is required, sources of funds and prepares a budget for the event. The events manager should come out with work deadlines for various activities that are to be achieved by having the most appropriate resource combinations to achieve desired requirements. In addition, the events manager should coordinate with the other teams’ leaders in ensuring proper completion of all activities within the stipulated deadlines and after achieving client’s level of satisfaction.
At this moment, all the processes involving agreements and contract formalization is finalized by having the event managers and clients approve the contract by signing. With regard to the feasibility report, physical designing is finalized and contractors start working. Such issues such as fire, safety, and insurance are highly considered at this ...