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2 pages/≈550 words
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Creative Writing
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English (U.S.)
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Letter for Denying a Request for Holding a Critical Assignment

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Letter Preparation
REQUEST DENIAL

You were elated when you learned that Ella Hathaway had been elected to the presidency of the International Association of Administrators. She is highly qualified business leader and truly deserves this recognition. After learning of her election, you wrote her a letter congratulating her on her victory. That was your mistake. A few days later, you received a letter from her asking that you serve as chair of the by‐laws committee. As she explains the assignment in her letter, “This is a very important assignment‐especially this year. Our by‐ laws are terribly out‐of‐date. At our directors’ meeting, everybody agreed that you need a thorough revision.” Her words tell you that this is a work assignment. Normally, you would welcome such an assignment, but this is not a normal year. Your schedule for the year will be extremely heavy. Your 3‐C Manufacturing Company is building a plant in Ireland and is establishing trade offices in various cities in continental Europe. You will have a very heavy travel commitment, and your backlog of work will keep you very busy at the home office. Because of your heavy workload, you have to say no to Ella’s request. So you will write her tosay this, and you will explain your decisions that she will consider it completely justified.

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Your Name
Address
Postal Code
United States
Receiver
President, International Association of Administrators
Address
Postal Code
United States
Dear Ella,
I am happy for you for winning the election, and I wish you all the best. I have the impression that the situation over there is critical and that a leader must act quickly. I believe that seat was given to you by faith and will help you grow as a person. I am writing to let you know that, as much as I would like to be the head of the bylaws committee, I am unable to do so due to my busy job schedule. I am sure you understand since a lot has been going on in my profession lately, and I cannot afford to let my company down because this is a critical moment for us, and we need all of our resources to succeed.
This year is critical for me since my firm, where I work, is at a point when we need to focus all of our efforts on expanding our reach to other countries. Our firm is constructing a plant in Ireland and establishing offices in several locations around continental Europe, so my calendar is packed. On top of that, I am needed to travel in and out of the country to oversee this expansion.
With careful thought, I have decided to decline your request because, even if I accepted the offer, I believe that, given my current workload, I would not perform to my full potential and would disappoint ...
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