Registration System for Classes

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Executive summary

Education is important to the growth of economies, which has seen governments invest heavily in it. Besides, the advancement in technology is changing the education sector and making it reliable and efficient. However, there are challenges that are faced in education and particularly students in universities. The majority of university students often fail to graduate on time because of missing a class or two during registration. Therefore, they later come to learn about it when doing preparations for graduation. In this light, there is a need for a system that could assist during registration and make it efficient. The confusion that often is present during the registration period makes it a challenge for students. However, the registration system would streamline the process, making it easy for students to register for classes. In addition, the students would be alerted to the classes they need to take to complete their course. 

To begin with, it will be imperative to conduct a survey amongst the students on the popular and hard to enroll courses. However, it will require a comparison of the top 10 courses that have the highest failure rate in registration. The importance of the project is that it will assist the student in reducing the costs of education because they will not spend more time on the classes they miss. In addition, the registration system will help the administration know in real-time the students that are registering for popular courses and, therefore, plan for any challenges that may arise. The questionnaires that will be used will be closed-ended because the questions will seek to know the experience that students have at the institution as far as their education is concerned. Lastly, the institution will have insight into the performance of different courses and plan accordingly by allocating resources according to the demand.

Description of Need / introduction

Registration in institutions has always had challenges that should be addressed but have not been highlighted to the management with solutions. To begin with, during the registration process, some students often want to move from one class to another due to various reasons such as late registration or lack of proper preparation for the class, given that some of the classes are demanding. It is during such periods that the registration gets tedious, and some of the students are carried away. Other than that, there is the issue of follow-up that often are conducted using emails. However, these follow-ups are not effective because students may fail to check their emails. Therefore, the registration process often is a challenge to the majority of the students, especially if they had not taken the exercise of orientation with the seriousness it deserves. So, the students end up not knowing what is required in the process.

A friend had messed up his graduation because he had missed two classes. He did not know at the time that he had not completed his course because, according to him, he attended all the lessons and done the exams diligently. He had never thought to recheck his course requirements to confirm if he was progressing well. However, a few weeks to graduation, he learned about the two classes missed, and he became depressed. He would spend long hours alone, and at one time, he opened up saying that life had no meaning because he felt that he was about to waste another year as the two classes were not being offered in one semester. Therefore, his experience shows the importance of having a registration system. Besides, some of the institutions have embraced the use of the registration system because of the challenges that have been present. If the problem is not sorted, then it could lead to a reduced number of students enrolling at the institution.

PROPOSED PROJECT DETAILS   

The aim of the project is to facilitate the smooth running of the Registrar's Office since it is vital to operations of the academic programs at the institution. Therefore, the development of a registration system would assist the Registrar's Office and the institution as a whole because it will help the students register their classes with ease. In addition, they will identify the classes that they need to attend for the course to ensure that they have fully completed it and qualify to graduate. Besides, it is imperative to note that students want smooth learning. Therefore, if the experience is unsatisfactory, the majority will likely transfer to other institutions. In the long-term, the number of students at the institution will reduce. According to Burnette (2013) having, a registration system assists in improving course completion for students. The registration system would facilitate control of information access. However, the registration system would mitigate that because the information would be both available electronically and backed on the cloud. Also, the time that would be taken to retrieve information about the classes the student has taken would be minimal. Columbia University in New York uses the registration and enrollment system that has seen the number of students enrolling at the institution increase by 12% since its introduction. When compared to this project, it shows that it has the potential of improving student turnover and attracting more. Therefore, both the student and the management would benefit from the system.

Burnette, D. M. (2013). Increasing Course Availability for ONLINE COLLABORATIVE

PROGRAMS with Multi-Institution Registration. College and University, 88(4), 38. Retrieved from: http://search.proquest.com/openview/d3c423c30a960d06f862ec8f7a28e85b/1?pq-origsite=gscholar&cbl=105

• Summary: The first source is chosen addresses the need to increase and improve the availability of courses, particularly in high demand subjects. In doing that, it uses the case example of Georgia’s University’s system of course registration and focusing on the problems associated with enhancing the registration process of students in online collaborative programs.


• Assessment: The credibility of the sources is vested on the fact that it addresses a practical and real-life condition in which learners are faced with challenges in registering courses in online collaborative programs. It further makes references to additional literature publications on the subject in regards to some of the barriers and obstacles faced in completing a college education.


• Reflection: The publication brings in new insights into the discussion by focusing on collaborative online course registration and emphasizes the need to seek solutions that would address problems of data protection. Additionally, the materials examine the statistical significance in the difference between the various student groups’ college completion rates.

Estevez, R., Rankin, S., & Silva, R. (2014). A model for web-based course registration systems.

International Journal of Web Information Systems. From:

https://www.emerald.com/insight/content/doi/10.1108/IJWIS-05-2013-0014/full/html

• Summary: The second material focuses on some of the experiences and problems that University students face when using web-based systems to register courses and hence assesses the usability of the web-based systems as well as the ways in which the web-based course registration models can be improved. It achieves such aims by developing a model of a web prototype that addresses the limitation of the course registration system and its performance tested through a summative evaluation.


• Assessment: The credibility of the source is drawn from its publication and availability as an archived journal. Additionally, the authors of the journal are affiliated to a recognized institution of higher learning-MacEwan University and its Department of Computer Science. There is also a sense of originality in the discussions and contents of the material as the authors develop a model that creates a foundation for software developers to design and implement web-based course registration systems for institutions of higher learning like Colleges and Universities.


• Reflection: The material makes a new connection by designing¸ developing and evaluating a web prototype that is herein referred to as MacEwanRSR to showcase the concept and ideas of improving web-based course registration. Some of the aspects of improvement that model brings creating a modal dialogue in an interactive web page.

Graves, R. L., Schrage, L., & Sankaran, J. (1993). An auction method for course registration.

Interfaces, 23(5), 81-92. Retrieved from: https://pubsonline.informs.org/doi/abs/10.1287/inte.23.5.81  

• Summary: The third source reviews to the market approach used to carry out course registration and goes on to enlist the primary advantages and benefits of using a computerized course registration system as was experienced within the University Of Chicago Graduate School Of Business. Some of the benefits cited by the authors of the material include meeting the market criteria by incorporating prices incurred in completing a course, gives students an avenues to express the most preferred combination of courses as well as expressed their preference of courses for all the school terms instead of one without having to wait.


• Assessment: The profile of the authors and the various institutions that they are affiliated to is one of the primary aspects that gives the article a clean bill of health on being a credible source. It also supports its contents by makes references to a score of other credible publications and authors.


• Reflection: The contribution of the article on the subject is demonstrated through the extents to which it conducts an empirical analysis of the paradigm shift from making physical queues to register courses to computerized course registration systems of course registration.

References

Burnette, D. M. (2013). Increasing Course Availability for ONLINE COLLABORATIVE PROGRAMS with Multi-Institution Registration. College and University, 88(4), 38.

Estevez, R., Rankin, S., & Silva, R. (2014). A model for web-based course registration systems. International Journal of Web Information Systems.

Graves, R. L., Schrage, L., & Sankaran, J. (1993). An auction method for course registration. Interfaces, 23(5), 81-92