Individual Perspective Literature & Language Essay

The PDF file in the attachment is the result of our group's research on the subject. According to this file and another assignment request, this reflection report is completed

The project management plan 1. Project objectives 1.1. Project context Colebrook exists for the benefit of the community, to provide social inclusion and independence for vulnerable adults and local communities. Besides, many people they are able to pay for services assisting them, several vulnerable adults still live in difficult financial problems. The project is happening to find some potential sources of funding for those people to access support, including clients living in care home or sheltered accommodation. 1.2. Desired deliverable: Presentation and report (at least 5 potential organisations). 1.3. Stakeholders INTERNAL EXTERNAL Governmen t Communit y Potential organisation s Vulnerable adults Internet Team members Client coordinato r Module coordinato Module leader Owner: Colebroo k Manageme nt Colebroo k project 1.4. The project team Structure Lan Anh Hoang: project manager and document control. Xinfan Tong (Patrick): risk manager, scheduling manager and gantt chart. Yufeng Li (Dominik): stakeholder manager. Shijie Zhang (Jack): communication plan owner. Lamei Hou (Heather): quality manager. Team rules Processes Interactions Contributions  The team members must attend on time every meeting. (Any special and personal problems need to be reported to the project manager before the meeting 2 hours).  The team requires consensus on major decisions.  The team must have frequent and effective communication.  Agenda will be distributed before each meeting.  The team needs a note maker who records every decisions and assignments.  We brainstorm ideas without editing.  We treat each other with respect, keep a positive attitude toward the team.  We listen to each other with an open mind.  The team must be willing to support other members and share its sources.  We are patient with alternative perspectives and avoid using negative phrases or body language.  We aware and deal with any problems and changes promptly.  We are honest with team members who are not pulling their weight.  The team must understand the project goals, focus on outcomes and be unanimous the defined roles.  The team must have consistent, united and enthusiastic efforts.  The team must be capable of self- correction.  Team members are responsible for getting any missed information.  We meet the deadlines and deliverables.  We ask for help if we are struggle or falling behind.  The team takes initiative by offering ideas and volunteering for tasks. 1.5. Success criteria  Managing the team smoothly and effectively and reducing the negative impacts of conflicts.  Close teamwork relationship.  Accurate schedule  Minimise the risks and their influences.  The sources found are reliable.  Achieving the project’ objectives and the satisfaction of clients.  Complete and handover all documentation client needs on time at the high level of quality.  Developing long-term partnership (co-operations) with other supporters. (the organisation). 2. Project plan 2.1. Time  Start date: 19/02/2020  Finished date: 04/05/2020  Handover date: 05/05/2020 2.2. Gantt chart Statement of activities  Building the business case  Creating and confirming the project management plan  Researching potential sources.  Comparing and analysing the budgets of organisations and programmes found (to what extent they can support vulnerable adults).  Evaluating the benefits and limitations of these sources.  Accomplishing a report and final presentation. 2.3. Resources  People: 5 team members  Technology: using the Internet. 2.4. Quality statements a) List the quality expectations of stakeholders. Stakeholders Expectations The project team Accomplishing the project. Co-operating together and managing it smoothly and effectively. achieving expected outcomes. Colebrook Have useful and reliable information of potential sources of funding. Management (Module leader, Module coordinator, Client coordinator) The success of the project (high quality of performance, satisfying the client). The team is organized effectively. Good relationship between team members. Vulnerable adults Can access support. Community Develop sustainable local environment. b) Quality criteria:  The team is managed smoothly and effectively and reducing the negative impacts of conflicts.  Accurate schedule to avoid uncertainties.  The team members can ensure good performances.  All activities will meet the deadlines.  All requirements established will be achieved.  Minimise the risks and their influences.  The sources found are useful and reliable.  Achieving the project’ objectives and the satisfaction of clients.  Complete and handover all documentation client needs on time at the high level of quality. c) Quality management and control Management Requirements Project documents and plans Confidential, specific, replete and detailed activities in plans. Client deliverables (PPT and report) PPT: The homepage should be tidy, the catalogue should be concise and rich, and the style should be uniform. Clear text and background.Send by mail Report: covering all areas, reliable information, accurate, good structure, no spelling and grammar mistakes, easy to see, understandable and professional. Final presentation Relevant data, all aspects covered, consistent style, fluency and accurate spelling. Team processes Meetings are arranged consistently. All members attend on time and all decisions are made with high agreement. Activities and control methods Who When Establish clear and realistic goals: 3 objectives. The project manager At the beginning of the project Set up the quality plan including requirements. Quality manager Week 5,6 Implementation and completion of tasks within time indicated. All members Every week Update work performance data from all team members. The project manager Quality manager Every week Quality control tools: checklists or flowchart. Quality manager Every week Regularly evaluate whether the work goals of each stage have been achieved. The project manager Once a week Take corrective measures in a timely manner if any chances occur. The project manager Quality manager Risk and scheduling manager Every week d)Quality risk control Due to the current impact of the new crown virus, various team members and project managers cannot communicate in real time. Therefore, the joint participation of each stakeholder is needed to build quality risk control. who how The project manager Responsible for organizing various stages within the scope of the quality management system, implementing risk identification and evaluation, and approving risk control measures for each department. Quality manager and Risk manager Responsible for establishing and maintaining risk control procedures; assisting the project manager in organizing risk identification and evaluation; implementing the implementation of measures taken in the risk assessment and following up on the effectiveness of the measures implemented. All members Identify risks that may arise during the project phase for which you are responsible. Develop and implement measures to avoid or reduce risks.Stay connected with other team members. 3. The project strategies 3.1. Communications Communication strategy Internal Stakeholder Purpose Method Frequency Who Team members Discussing and creating this project Face to face, What’s App, E-mail, telephone, PM3B wiki Twice of three times a Week Amanda, Patrick, Dominik, Jack and Heather Module leader He manages and controls this project and has power to stop that E-mail Never David Owen Colebrook Directing this team and providing information E-mail, Face to face Monthly Kris Sim (or Michelle Shail ) Module Coordinator Giving direction and advices E-mail, Face to Face Weekly Helen Ferris Client Coordinator She contacts and deals with any problems related to client E-mail, Face to Face Twice a month Penny Hele External StakeholderPurpose Method Frequency Who Internet Provide researching resources Online Day to day AI l Vulnerable adults Preparing to Receive benefit from the project None Never Plymouth Vulnerable adults Potential Organization s Providing useful resources and become a tool man Internet, E- mail Need to be confirmed Need to be researched Community The project contributes positively to local environment and population and build a more sustainable Never Never Plymouth Community Government Providing legal system to create a legal society. All activities must follow the law. Online and newspaper Once a month UK government Stakeholder Communication Plan Meetings Formal or informal Date Report Group meetings Informal Every week Discussing Ask Teacher questions Informal Uncertainly What problems we are facing and hoping to get some advices or suggestions Meeting Clients Formal 19 February 2020 Providing information of the client organisation and the project brief. Presenting Current Process to Formal 3 March 2020 Describe our business case, content, benefit, scope, constrains, stakeholder, risks lecturers and success criteria and factors. Project plan presentation Formal 10 March 2020 Introducing management plan, risk, stakeholder managing plan, communication management plan Meeting client Formal 24 March 2020 Presenting our progress and listening our client’s comments . Final group meeting Informal 5 May 2020 Summarize and present all areas of the project. 3.2. Risk management 3.3. Stakeholder management Low power High high Low Interest