Communication Plan to Bring the Employees Back to Work

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Vibrant Solutions Communication Plan
Vibrant Solutions is an Information Technology (IT) agency furnishes personalized technological resolutions for small or medium-sized companies. The company’s objective revolves around collaborating with businesses and propelling their growth by providing exceptional IT services that match their requirements. Vibrant Solutions has had 25 employees working remotely during the Covid-19 pandemic. Recently, the company has realized a slip in productivity and wants to get all employees back to work in the next 30 days. The report is a detailed communication plan to bring the employees back to work. After an in-depth analysis by the top-level management to improve productivity and collaboration, they have decided for all staff members to return to the office. Even though the employees have been working from home during this pandemic period, their overall level of productivity has deteriorated substantially. Shifting towards remote work was supposed to facilitate a safe workspace. However, the transition made things more complicated, leading to numerous project delays and significant errors. In this case, Vibrant Solutions seeks to establish a more favorable workspace environment for their employees, to foster teamwork and collaboration to influence heightened productivity. In this case, all employees will have access to essential resources, office equipment, and office software to help with efficiency and efficacy.
After their return, workers must follow the company's established conventional methods of operation (ECMOs) when working in the physical workstation. This will entail frequent participation, timeliness, and respect for the dress code regulations. The staff members' conduct has high expectations for professionalism that reflect positively on behalf of the company and themselves. To protect its employees’ welfare, the company will apply measures to ensure their safety amidst COVID-19. For instance, the company will observe frequent disinfection or sanitation of workstations, allocation of personal protective equipment (PPE), and implementation of social distancing protocols.
Vibrant Solutions employees will be reinstated in phases to facilitate a seamless shift to the office surroundings. Implementing this plan empowers the organization to furnish sufficient guidance and backing as personnel familiarizes themselves with being back within an official setting. Additionally, it helps deter overcrowding in the first days, directly translating into minimizing exposure risk for COVID-19 transmission. Each employee's function and duties shall be evaluated in assessing which employees will be the first to return to the workplace. Priority ranking will be assigned based on those roles that necessitate typical cooperation and personal interaction. Additionally, preferences towards returning may also play a role in determining the order.
Creating Engagement for Employees
Vibrant Solutions is reinstating in-office work, and the organization will foster engagement to make employees feel valued, supported, and motivated. Effective engagement relies heavily on communication. In this case, the company will...