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Pages:
4 pages/≈1100 words
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Style:
APA
Subject:
Health, Medicine, Nursing
Type:
Coursework
Language:
English (U.S.)
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Topic:

Compliance Program: Employee Communication Channels

Coursework Instructions:

Employee Communication Channels
An employee in your office sends an email to the Human Resources Department regarding a potential compliance violation recently committed by another employee. The employee reporting the violation is especially concerned about anonymity and the confidentiality of the email and its contents. She would like to know how the situation will be handled, whether or not she will be exposed as a whistleblower, and what will happen to the employee in question. As a company compliance official, you’re tasked with replying to the employee and handling the investigation into the matter. Create a 2-page outline, describe the policy regarding confidentiality in reporting misconduct, what steps may be taken in an investigation, and the possible corrective actions that may be appropriate for proven noncompliance. Then, in a 2-page response to the email, explain these matters to the employee. (A 4-page response is required.)

Coursework Sample Content Preview:

Compliance Program: Employee Communication Channels
Student’s Name
Institution
Course
Professor’s Name
Date
Compliance Program: Employee Communication Channels
In any organization, the most valuable character of an employee is integrity. Protecting and compliance with the company policy is important and a job for everyone. Therefore, the code of business ethics and conduct help the employees deliver their mandate within the law applicable to the business. The policy is meant to supplement and encourages the employees to make the right decision and report any suspected or violations of laws (Martinez, 2020). Compliance with the laws is significantly valued in the health sector because of sensitive information regarding the patient that employees frequently come across. In this regard, compliance with health and safety ethics and code of conduct is important for health practitioners. It focuses on the preservation of patient confidence to share their personal information regarding physical and psychological diseases. Reporting and investigation of a violation of compliance take several steps. The following are the most appropriate that will be used regarding the situation at hand:
Reporting
According to the company policy, all employees must report any suspect violation of compliance laws, regulations, code of conduct, or work ethics. Particularly, if an employee has a valid reason for questionable conduct, fellow employees can conduct compliance office. The employee should report immediately so that the set procedure can be taken in conducting the investigation (Martinez, 2020). More often, supervisors and managers are expected to report to the Compliance Officer regarding non-compliance with laws. The Code of Business Conduct and Ethics or other Company policy, when violated, should be written through various compliance routes such as compliance officer. The compliance office should professionally handle such reports to avoid situations that would disenfranchise the whole institution.
Additional reporting channels and anonymous reporting
If an employee feels that report the matter directly could put him in an awkward situation, the policy provides that anonymous approach. Though the company does not encourage this approach, it helps to maintain the confidentiality of the employee’s identity. Particularly if the matter weighty regarding the company and violates a significant number of laws. In most case, it is reported through the website or public review and other design report key that does not need any identity. Nonetheless, such approaches sensually take along to be reviewed.
Treatment and retention of reports and complaints
The compliance officer has a big role in receiving and recording concerns or complaints. Each supervisor under the compliance officer is expected to record the complaint. Such reported should be treated appropriately and safely stored to ensure retention. The compliance officer gives notice of potential violations (Wortham, Duggin & Rams, 2020). Additionally, the officer upon receipt by the Compliance Officer, all notices or reports of suspected violations, complaints should be stored and supported with specific details. The reported concerns or non-c...
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