Opening Memo on the Issue of Constant Arguments among Coworkers

I have been ordering papers by sections because that is what is due. Now I need to do the opening memo, Table of content, and closing memo. I will attach all the parts of the papers that are in the middle that have been done and graded so you can know what is it on. Thank you in advance and let me know if you have any questions, please. This is my last paper and it has the highest point. I am also attaching an example of the opening memo and how the conclusion should be set.
ASSIGNMENT SHEET
Final Proposal
For this assignment, you will need to turn in:
* A copy of your final proposal (worth 150 points)
* A copy of the checklist I am attaching (worth 5 points, items checked in the paper and checked off on checklist
Final Proposal
This paper tells how to solve the problem you chose to work on, including
--An opening memo to your audience
--A title page
--A table of contents
--A summary of the problem, the recommendation, the research methods, the evidence, the implementation, the schedule, and the budget
--A foreword that tells the benefit of solving the problem, the purpose of your report, and the problem you are writing about
--Information about the problem and the background of it
--Your recommendation to solve the problem
--The research methods you used to find the recommendation
--What you found in your research to support your recommendation
--Who will help you carry out your recommendation
--The schedule for carrying out your recommendation --the budget for carrying out your recommendation --the benefit of solving the problem
In addition, your final proposal should include
--Evidence that you have mastered all of the information we have covered on writing
More clearly
-- At least two visual aids
--At least five occasions when you use outside information (quotations and paraphrases) properly documented. This outside information should come from at least three different sources
--A bibliography or works cited page containing at least five sources
You will notice that we do not have a final test. You can think of this paper as the final exam for our class since it incorporates what we have discussed throughout the semester.
The final proposal counts 150 points. Please make sure it is complete. Proposals in business that omit sections or information are rejected. In our class, proposals that omit visual aids, sources, sections, and so on will not receive a passing grade.
Considerations for the Assignment
Everyone's paper will be different depending on the topic, but everyone should break up the paper into different headings and use subheadings to highlight further parts of the paper. Also, use highlighting devices to make major and minor headings easy to find. Of course, the different levels of these highlighting devices should be parallel. For instance, the titles Foreword, Summary, Problem/Background, Recommendation, etc. may be all capital letters, boldfaced, and the subheadings may be initial capital letters, boldfaced.
Make me the audience for your proposal. Therefore, avoid using jargon or any other terms that someone who does not work in your field or I would not understand without your defining those terms. Write as clearly as possible.
In addition, make this paper complete. Do not count on the reader remembering something you wrote in an earlier paper or said in a conversation. The paper should be able to stand on its own.
As with all assignments, grammar, mechanics, punctuation, spelling, usage, and design will be part of the grade. Severe problems in these areas can fail the paper.
Checklist
For this assignment, I have included a checklist to help you edit and revise you topic paper. Understand that the checklist is not exhaustive; you will need to watch our for other problems as well. The idea is to go through the checklist and check off each item as you go through the parts of this assignment.
Unlike what some folks have done with checklists in the past, with this one you need to not just check off everything to receive credit but to actually do what it says. So, do not check off something such as "contains no dead wood" until you have checked your proposal to make sure that it does not contain any dead wood.

CHECKLIST FOR FINAL PROPOSAL
The Opening Memo
The very first thing your audience will see will be a memo that you paper clip to the front of your proposal. To write this memo, just follow the example with the Sweet Potato White Fly and the format below:
Make sure this memo
____ is written as a memo, following the general format of figure 14.17 on page 513 in your book for the opening
You include
____ The name of the company
____ The address of the company
____ The date
____ TO: followed by my name, title, and telephone extension
____ FROM: followed by your name, whatever title is appropriate, and your initials (normally the initials are handwritten, but if you are uploading your file, you can type them)
____ SUBJECT: followed by a clear, specific statement about the focus of your memo
Body
In the body, you have three paragraphs. Here is what to include in each paragraph:
First paragraph
You tell your audience that
____ This is the proposal that you promised to write
____ You include the name of the proposal
____ You say what you investigated and what your investigation turned up.
Second paragraph
In this paragraph, you
____ Tell what your recommendation is
____ Tell what page you discuss it in the proposal
____ Tell how long you will need to solve the proposal and tell what page the schedule in on.
____ Tell how much your recommendation costs (the budget) and what page that is on
Third paragraph
In this paragraph you
____ End by telling your audience to call you if they have any questions
____Make sure you include your telephone number.
Remember to check out the Sweet Potato White Fly for an example.
For the entire proposal, make sure that it includes the following sections
____ Opening Memo
____ Title Page
____ Table of Contents
____ Foreword
____ Summary
____ Problem/Background
____ Recommendation
____ Research Methods
____ Evidence
____ Implementation
____ Schedule
____ Budget
____ Conclusion
____ Bibliography (or Works Cited)
For each section, check the following:
____ Includes all changes you need to make from earlier writing (especially what I marked)
____ Contains no dead wood
____ Contains no passive voice unless marked (PV) at the end of the sentence.
____ Contains no sentences with strings of two or more prepositions that are difficult to follow
The sections of the paper include the following information
The title page
Make sure you follow the format I have given below:
____ In the middle of the page, write the name of your proposal. Make sure you use highlighting devices to emphasize the title.
____ Below the title, write your name, your title, and the name of the company for which you work.
____Then, write the name of the people in your audience, their titles, and the name of the company for which your audience works. (If you prefer, you can include the name of the company near the top of the page.)
____ After that, write the date of the proposal.
____ Be sure to use highlighting devices where appropriate and white space to make information easy to find and the page appealing.
The Table of Contents
To write the table of contents, make sure you
____ List all the major and minor headings that follow this page, along with the page number the heading is on. Make sure you include ALL major and minor headings, including the Bibliography (or Works Cited).
____ These heading and subheadings are worded exactly alike in the table of contents and in the rest of the paper
____ Use dots to connect the headings and the page numbers.
The Foreword
____ Make sure you spell the title for this section Foreword and not Forward
This section is broken up into three paragraphs. Make sure you include the following:
____ Paragraph 1: The benefit to the company or the reader if you solve the problem.
What will be the benefit to the reader or to the company if you proceed with your investigation?
____ Paragraph 2: The reason you are writing
____ Paragraph 3: The problem you investigated, along with a specific example
The Summary
The summary is simply an overview of your paper, telling the most important information from each section. Therefore, organize your summary the same way you organize your paper. We wrote the paper in one order, but the final version will be organized differently. Specifically, the sections will be organized this way in the final version of the paper:
* Problem/Background
* Recommendation
* Research Methods
* Evidence
* Implementation
* Schedule
* Budget
* Conclusion
* Bibliography
How to organize the summary:
____Begin by giving an overview of the problem and background.
____Then, tell your recommendation to solve the problem.
____ Next, tell how you found the recommendation--the research methods--and what you found--the evidence.
____ Now, tell how you will solve the problem--the implementation.
____ Then, tell how long solving the problem will take--the total time in the schedule.
____ Finish by telling the total amount of money solving the problem will take--the total amount in the budget.
The summary should give brief overviews of each section. However, it should not be simply a list of information unrelated to one another. See the summary in the Sweet Potato White Fly proposal for an example.
Problem/Background
____ What is the problem?
____ What has led up to the problem?
____ Why is the problem serious?
The current status of the problem, including
____ How does the problem stand now?
____ Why must the problem be solved?
____ What will happen if the problem is not solved?
____ You include examples to illustrate the problem
In addition, if you use parts of the problem/background section you wrote for the topic paper:
____ Have you incorporated the suggestions I wrote on how to improve the problem
____ Have you incorporated any changes you see you need to make
____ Have you added any other information you think will give a fuller understanding of the problem and the background to it
Recommendation
____ What have you learned that will solve the problem?
Research Methods
Answers the following question:
___ What have you done to learn more about the problem and/or find a solution to the problem? Consider reading in books and articles and conducting interviews, or any other methods you have used.
This section is often particularly short. That is ok so long as you tell us how you have gone about finding a solution to the problem.
Evidence
____ What have you learned that supports your solution to the problem?
Make sure your evidence supports you recommendation.
The Implementation
You can think of this section as a list of who will do what to solve the problem. You simply tell who will do the tasks necessary to solve the problem. Most people find adding the names to the schedule to be the easiest. If you do that, then call this section Implementation and Schedule.
____ You summarize or give an overview of who will do what
____ You tell who will do what to solve the problem
The Schedule
In this section, you tell when the tasks will have to be done for your recommendation to be in place.
____ Give the total amount of time in the first line
____ Introduce the schedule before listing it out
____ Break up the schedule by day, week or month, depending on how long it will take
The Budget
This section tells how much each item necessary to carry out the recommendation will cost and give the total for all expenses. Summarize the major expense or expenses before presenting the expenses in a table.
In this section, make sure that you
____ Tell total amount of budget in first line
____ Summarize the major expense or expenses
____ Tell cost of each item necessary to carry out the budget
____ Present the expenses in the form of a table
____ Include dots between each item and its amount
____ Tell total amount at the end of the table
In the event that you will not require any money to carry out the recommendation, say that in this section and everywhere else you should include the budget.
The Conclusion
In the conclusion, simply drive home the benefit of solving the problem and carrying out your recommendation. Research indicates that people remember the first and last of something, so in the concision really emphasize the benefits.
Your conclusion should answer these questions:
____ What is the benefit of solving the problem?
____ What will be the short-term benefit?
____ What will be the long-term benefit?
____ Will this save us any money?
____ Will it cause any other improvements
--In morale?
--In relations for with our customers?
--In profits?
Bibliography or Works Cited
In this section, make sure that you
____ Presented your sources in alphabetical order by author's last name
____ Have written your source as it would appear in your bibliography or works cited page following the format discussed it the class
____ Have double-checked the punctuation
____ Have included at least five sources
Using Quotation and/or Paraphrases
____ At least five times you include information that you take directly from an outside source. This outside information should come from at least three different outside sources. Make sure that you include quotations, not paraphrases, on at least two of these occasions.
____ Make sure you have gone through the following checklist each time you use outside information to make sure you have cited it properly
____1. Have you used the author's name?
____2. Have you told the year in which the outside information was written?
____3. Have you told the page number where you can find the outside information?
____4. Have you introduced the outside information in your own words?
____5. Have you followed up the outside information in your own words?
____6. Have you punctuated correctly before the outside information?
____7. Have you punctuated correctly after the outside information?
General Information
____ Sections are in the proper order
____ Pages numbered
____ Throughout the paper, you use subheadings to help your reader find information
____ You have used the other characteristics we have discussed to write more clearly
____ You have read your paper aloud at least twice and have rewritten anything that did not sound natural
____ You have left your paper alone for at least a day and then come back to it to revise it
____ You have double-spaced your paper
You may also include other information that you believe is necessary.
If there is anything else that you would like for me to know about your paper, say it here. Please understand that writing in this section, as in the section above, does not guarantee I will not count off for something. The benefit is that I will have a better understanding of what you are thinking.
Remember to use proper grammar, punctuation, and mechanics. These will count as part of the grade.