Ensuring That Meeting Lead to Action Management Essay

Effective Meeting
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Effective Meeting
Holding meetings is a common practice in a business environment or corporate setting. They typically take place whenever there are critical issues to discuss or when there is a piece of new information and knowledge to deliver to individuals. While some organizations only hold meetings when it is necessary, others have regular schedules of meetings that form a work routine, possibly to give updates on progress made on previous assignments (Osborne & Hammoud, 2017). Some gatherings, however, have failed to achieve critical deliverables because of the lack of focus on essential aspects. For a meeting to succeed by leading to actions, therefore, a good planner is guided by specific critical steps.
Assigning Tasks to People
Occasionally, meetings fail to achieve set goals because of the lack of clear-cut roles and tasks assigned to individuals. Every member becomes uncertain about the specific duty they should perform to ensure the success of their meeting. People should be adequately informed at the time of sending a notification for a meeting, on the intended objectives, or what the meeting is all about. Indeed, this step leads members into having a vision about the gathering and comprehending the various agenda items presented before them. To effectively assign tasks, the chair (who typically guides a sitting) should be sure to exhibit both leadership and authority to manage a formal gathering (Allen, Lehmann-Willenbrock & Sands, 2016).
Here, the chair's understanding of the critical issues and intended results come in handy. For example, a chief executive officer (CEO) of an organization may call for an urgent meeting with the departmental heads, following a decline in performance. The CEO assigns each individual with a particular task depending on the roles their department should play. Thus, these intentions should be briefly mentioned in the agenda for each person's preparation.
Review of Responsibilities and Actions at the end of the meeting
The best meetings may involve the passing of resolution and making of unanimous agreements. However, to make the proceedings meaningful, the CEO must take time to appraise the action points that have been discussed. Osborne and Hammoud (2017) acknowledge the chances of having lighter moments or non-issues having a mention. However, they explain that taking time to evaluate helps to assertively show each person that they have been assigned duties to perform. Also, the step helps to know the tasks that are realistic and achievable. Each member may then be asked to propose how the management can be of importance in assisting them to achieve specific tasks. Additionally, they are allowed to share their thoughts on what might hinder the...