Effective Meeting Planning Management Essay Research

Effective Meeting Planning
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In the hypothetical situation, the following people: the facilities manager, human resource manager, information technology manager, and financial manager, are the chosen members of the team due to their expertise based from the duties and responsibilities of their job description that, for me, would be the best choice when optimizing the work facilities of the department's newly leased space. The collaboration of the following managers will be beneficial in the proper layout of equipment, the maintenance of the new office, the optimal financial spending, the company identity branding, and increase employee productivity.
1 Simon Smith: The Facilities Manager. Simon is responsible for the overall maintenance of the building space. His team will need prior inspections about the different aspects of the work area, including the ventilation and air conditioning. Additionally, Simon is up to date with company’s equipment and supply stock where he would know what are the additional items that are needed for the installations and renovations. Simon is important to be in the meeting since he can fully optimize the use of new office space while minimizing the operation cost during the construction. Simon can also supervise all the contractors outside the company including the technical staff and construction staff.
2 Chris Adams: The Human Resource Manager. Since the new office space will house a growing number of employees, the design of the workspace should be about maximizing the productivity and decreasing the distractions while maintain comfortable working conditions. The human resources would know the environmental working conditions that is beneficial for the increased productivity since the human resources are responsible in monitoring the performance of the employees. Additionally, Chris can easily communicate the changes that will happen in the next four months and can easily resolve disputes in managing the growing employee workforce. Chris is also responsible in hiring temporary staff, if ever needed, when it come with the construction of additional facilities in the new office. Lastly, Chris was also responsible for hiring the employees, which created the branding of the company; therefore, the design of the new office space needs Chris’ input when it comes to identity branding in general.
3 Brian James: The Information Technology manager. The new and bigger office space also means a new and bigger layout of the company's electronic networks to organize the overall information systems, including the appropriate hardware, server locations, database locations, and IT support systems. Brian will make sure the proper design layout of the delicate systems. Additionally, Brian will create a computer system for the employees and design other IT systems and accessible services for the new office area. Brian will ensure the space needed in the set-up of the computer systems and other hard ware will not crowd or disorganize the employees when the office ...